Publication of peer-reviewed articles strengthens the quality and trustworthiness of a scientific journal. Therefore, it is important to follow certain guidelines or ethics by all the parties involved in article peer review and publication such as the Authors, the Editors, the Reviewers and the Publisher.
Duties of Authors
- Authors must take the responsibility in submitting previously unpublished works to a journal.
- The data must be collected in an ethical manner and the work must be presented accurately along with a discussion of its significance.
- Authors of an original research article must present genuine results from their research.
- The manuscript should contain detailed original information and authors must cite the references if they have used others’ work and if required they must sought the permission from the concerned parties.
- Authors must avoid plagiarism, inaccurate statements and fraudulency in their work as it is considered as unethical behaviour.
- Authors must check the scope of the journal before submitting their manuscript.
- Authors must prepare their manuscript in compliance with journal guidelines for authors. For detailed information about author guidelines, please read Author Guidelines.
- Authors should not submit the same manuscript to more than one journal simultaneously as it is considered as unethical behaviour.
- Authors should not submit the previously published papers to another journal. However, there are few exceptions if the paper is published as an abstract or as an electronic preprint or as an academic thesis.
- Authors who made significant contribution to the paper must be listed as co-authors. All co-authors listed in the manuscript must contribute to conception, design, execution, or interpretation of the reported study.
- Others, who have contributed in certain aspects of the study such as language editing, medical writing, graphical illustrations etc., must be mentioned in the acknowledgements section.
- Corresponding author must take the responsibility in communicating with journal office and co-authors.
- Corresponding author on behalf of all the authors must submit a cover letter indicating that all authors have read and approved the final version of the paper and have agreed to submit the article to Scientific Archives Journal.
- While submitting the article, corresponding author should provide the list and order of authors. After the submission of manuscript, Editors discretion is required for addition, deletion or rearrangement of authors along with the approval from all the authors.
- Corresponding author must check the proof after the acceptance and he/she must distribute it to all the co-authors. If any errors are found then the corresponding author must inform the journal office about the errors.
- Authors must consider all the communication with editorial office as confidential. Emails from the editorial office (submission to publication and thereafter), reviewers report and other materials should not be posted on any website without prior consent from the journal editors.
- Editorial office may or may not consider the reviewers suggested by the authors. Authors may oppose few reviewers from reviewing their manuscript and such request will be considered by the editorial office.
- In case of studies which involve animal or human subjects, authors must provide a statement that all the experimental works or procedures are carried in compliance with the institutional guidelines and necessary approvals have been taken from the ethical or institutional committee.
- For studies involving human subjects, authors must provide a statement that informed consent was taken from the subjects. Authors must ensure that the experimental works are performed in accordance with the “The Code of Ethics of the World Medical Association (Declaration of Helsinki)”.
- If the authors are interested to use the case details or images of a patient then they must take the written consent from the concerned and a copy of it must be submitted to editorial office if required.
- Authors should disclose if any financial or personal relationships with other organizations or people that could influence their work in appropriately.
- Authors must provide the details of the funding agency or institute which has supported the study.
- Authors must take the responsibility in retracting or correcting the published paper if any error is found.
- Images can be manipulated for better clarity but they should not be manipulated for other reasons. It will be considered as scientific misconduct.
Duties of Reviewers
- Interested reviewers must read the journal guidelines and provide their complete information to the editor.
- When assigned a manuscript for review, he/she must check the scope of the article and if the article is not related to their expertise then they must decline the assignment.
- Reviewers must declare if any potential competing or conflicting interests exists with the article assigned to them.
- Reviewers should agree to review a manuscript, only if they are able to complete the review on time.
- If a reviewer feels that he/she is not able to complete the review on time due to sudden change in circumstances then he/she must notify the editor. In such cases, the reviewer may ask for an extension.
- Reviewers should read the complete manuscript along with the supplementary files (if any) and they should contact the editorial office if any file required for the review is missing, Review should not contact authors directly under any circumstances.
- Reviewers must respect the journal guidelines and maintain the confidentiality of the review process and they should not use the information for their personal or others benefit or to discredit others.
- Reviewers should remain unbiased in reviewing the article; nationality, religious or political beliefs, gender or other characteristics of the authors, origins of a manuscript should not affect the decision on a manuscript.
- Reviewers must notify the journal immediately if they find any scientific misconduct in the article related to originality of the research or the writing and submission of the manuscript, or similarity with another article.
- Reviewers must follow the journal guidelines for preparing their review. Review comments should be specific and constructive, so that it will be easy for authors to improve their manuscript.
- Reviewers must provide supporting evidence with proper references to substantiate the general statements. This will help the editor in evaluating the manuscript.
- Reviewers must be responsible and they should refrain themselves from making unfair negative comments of any competitors work referred in the manuscript.
- Reviewers should not ask the authors to cite their own papers or associate’s papers to increase the visibility or citations.
- Editors handling a manuscript can directly act as a reviewer review by informing the editorial office.
Duties of Editor
- Editors can give their inputs in altering the scope of the journal for betterment. Editors must ensure that the new scope is clearly mentioned on the website.
- Editors must check the scope of the article submitted to a journal before sending it to peer review.
- In case of any scientific misconduct (plagiarism, data fabrication, authorship dispute, etc.), editors must bring it to the notice of concerned Journal’s Editor-in-Chief and publisher.
- Editor must take the responsibility in ensuring the quality of articles selected for publication.
- Editors must be transparent and fair in taking the decisions. Decision on a paper should be made based on the importance, originality, and clarity, and the study’s relevance to the remit of the journal.
- Editors must check all the files related to a manuscript before sending it to peer-review. Editors should inform the Journal office if any file is missing in the submission.
- Editors should also check for author statement for contributions, funding information, competing interests declaration, ethical approvals, confirmation that the manuscript has not been submitted to any other journal and is not published, or in press.
- Editors should monitor the peer review process and ensure that it is undertaken promptly.
- Editors can publish their own papers in the journal. The papers submitted by the editors will be subjected to peer review.
- Editors must maintain the confidentiality of the papers, review comments and other communications with the authors and reviewers.
- Editors must work with the publisher closely to improve the standards of the journal and in maintaining the scientific integrity.
- Scientific Archives follows Gold Open Access model (author pay model) where the accepted articles will be subjected for standard article processing charges.
- All works published by Scientific Archives are under the terms of the Creative Commons Attribution License (CC BY). CC BY license allows readers to reuse, download, distribution of the article in whole or part by mentioning proper credits to the authors. All published article will be assigned with a Digital Object Identifier (DOI).
- For information related to License and Permissions, Authorship Policy, and Data Protection Policy, please read Author Guidelines.
- Article submitted to Scientific Archives will be evaluated by world’s leading scientists and academicians and we follow single blind peer review process. Scientific Archives follow peer review guidelines framed by international bodies and ensure that the review process is fair and transparent.
- We instruct our authors, reviewers and editors to maintain the confidentiality of the peer review and communications related to it even after the process.
- We instruct our authors, reviewers and editors to disclose any competing interests that could potentially influence the decision on a manuscript.
- We instruct authors to clearly mention the contribution of each author either in the cover letter or in the manuscript. Along with that authors should also confirm that they have taken approval from local bodies to conduct research on animals and human subjects.
- We instruct authors to clearly mention the funding source (if any applicable), which will help the funding agencies to read the papers written by the authors they fund.
- We instruct authors to obtain permission from copyright holder to reproduce figures, tables or text that has previously been published elsewhere.
- We instruct authors to take consent from the individuals whose personal data is mentioned in the paper. Publishing personal data without consent is highly unethical, and in such cases the editor will retract the paper.
- Scientific Archives strongly condemns fraud and malpractice. If any paper is found to contain fraudulent results or manipulated images then the editor will take necessary steps in compliance with the international ethical guidelines to retract the paper.
- We do not encourage plagiarism and authors should take utmost care to check their papers before submissions. Our in-house editors will check the papers for plagiarism before sending them for peer-review.
Article Withdrawal Policy
Editor can withdraw the articles if any scientific misconduct (duplicate submissions, article published in another journal, bogus claims of authorship, data fabrication, article plagiarism) is noticed. Editor has the right to withdraw an article at any stage of the publication process if the authors do not reply to communication from the editorial office, even after multiple reminders. In such cases the editor will send an email to the authors stating that article has been withdrawn and editors cannot be held responsible for the consequences arising from it. In place of the withdrawn article (only for Articles in Press), the editor will add a PDF stating that article has been withdrawn as per the Scientific Archives policy.
Article Retraction Policy
Authors may retract their papers at any time during the publication process. However, they must submit a retraction letter clearly stating the reason for retraction. In case of retraction, the editor replaces the article with a retraction note signed by the authors.
Article Replacement Policy
In very rare cases an article replacement is allowed by the editor where the authors wish to retract the original published paper containing significant errors with the corrected version.
Manuscript Withdrawal Charges
Authors may withdraw their papers at any time during the publication process by paying the withdrawal penalty. Editor will collect the penalty charges to cover the costs incurred during the publication process (including peer-reviewing, editing, publishing, maintaining & archiving, and allows immediate access to the full text versions of the articles). However, these charges are not applicable if the authors withdraw the paper within a week from the date of submission. As mentioned in the article retraction policy, authors must submit a letter (duly signed by all the authors) stating the reason for withdrawal/retraction along with Manuscript Withdrawal Charges. Authors are not allowed to withdraw the papers without paying the Withdrawal Penalty. Scientific Archives LLC, holds ALL RIGHTS to publish the manuscript without further approval from the author, and can’t be held responsible for publishing of manuscript in any other Journal.
Article Refund Policy
In case of article withdrawal/retraction/removal, Article processing charges (if paid) will not be refunded to authors as publisher incur lot of cost during publication process which includes cost for peer-reviewing, editing, publishing, maintaining & archiving, and allows immediate access to the full text versions of the articles. Refunds will be made only in rare cases where there is a double payment made by the authors.